Selection Policy

This policy has been designed to provide all qualifying archers with clear guidelines as to the procedures used for selection of Hertfordshire Archery Association County teams. It is the goal of the HAA to select the best archers available to represent the County based on the information made available to the selection panel at the time, while ensuring that the process is both transparent and fair.

We hope to answer all questions that archers may have about the process in the following pages but anything that is not covered please contact a member of the selection panel, listed on the contacts page.

For the purposes of this policy, when reference is made to contact with Junior Archers this will be with their appropriate parent of guardian. No junior archer will be awarded a team place without relevant parental consent.

Club Records Officer are not responsible for submitting archers scores, though they may do so, but rather, it is down to the individual to send their own data or ensure their data has been sent.

All archers (Any discipline) that wishes either to be considered for County Squad invitation, or to be considered for the County Team, needs to submit ALL scores for ALL rounds.

Note that scores may now be submitted using the online form.

These scores may be assessed by the panel from time to time as circumstances dictate. However, please be aware that scores in external competitions will carry more weight than scores at your club shoots.

All Rounds will be accepted. The thresholds have been removed. Please send in all scores.

In the event of insufficient scores being submitted, the selection panel will use their discretion in choosing archers. The panel may also consult with members of the Hertfordshire Group of Archery Coaches (HGAC) where necessary.

Deadlines for the selection panel to consider if appropriate for each tournament are as follows:

  • Scores Deadline : 6 weeks prior
  • Invite to shoot : 5 weeks prior
  • Reply by: 3 weeks prior

Actual dates will be announced as and when tournament dates are confirmed.

Archers Responsibilities 

All Archers are requested to indicate their wish to be considered for County selection will need to complete the  Declaration Form.  . This will ensure that the selectors have current contact details. Failure to complete this form will exclude you from shooting for the County.

The Score Submission Form can be found on the Documents menu or by following this link: Online Submission

If you do not have access to this yourself, please feel free for someone else in your club to assist.

There is a guidance document detailing how to fill in the form if you need it : Help

All junior scores are required to be submitted by the parents or guardian .

Please ensure that a CURRENT Declaration Form has been completed for any score submissions to be considered. Where possible, the selectors will use e-mail to send out invitations to shoot. Such addresses should be written clearly, please remember that Os and 0s, Us and Vs, 1s and Is and other less obvious combinations can easily be confused. If no e-mail is available please supply a postal address.

It is anticipated that details of archers selected for matches will be posted on the County website. Where a name is listed followed by a “P” this denotes that the panel are awaiting confirmation that the archer is available “R” denotes the archer as a non-shooting reserve. C denotes that the archer has confirmed their availability for that particular match.

Selection Panel

The Selection Panel will be made up of 4 people:

  • The County Selection Officers (x2) nominated and agreed by the HAA Committee at the AGM each year
  • The HAA Chairman of Selectors
  • HGAC Representation (input where required)

In the event of any split selection decision the Chairman will have the casting vote.

Complaints Process

Any archer who feels that they should have been selected for a specific County match and wishes to find out why they haven’t should in the first instance write to the Chairman of the Selection panel. Please state your details, the match you feel you should have been selected for, and the reasons you feel you should have been selected.

Please remember that even if you think you are a better archer than someone else, selection is based on the information the selectors are given.

In the first instance e-mail your complaint to [email protected] with “F.A.O. The Chairman of Selectors” in the subject line.

We will endeavour to send an acknowledgement within the week but this may not always be possible. If no answer is received please check the e-mail address and resend.

On receipt of your complaint, the Chairman will request information from the Selection panel where appropriate and respond as soon as possible. Please note that it may take several weeks to provide a complete answer.

If you are still unhappy with the answer provided you may submit your complaint to the County Committee via your Club Representative where it will be added to the agenda for the next available meeting.

Expenses for Archers on County Selection

Part payment of travel expenses will be considered for archers receiving county selection to closed county events only. Currently these are, Middlesex versus Herts Indoor match, Tri-Counties, SCAS Senior Inter-Counties Team and the SCAS Inter-Counties Junior Team events.

All distances will be determined using the AA website route planner from town to town. HAA will pay 50% of calculated fuel expenses based on mileage as above , 8 miles per litre and 120 pence per litre and agreed annually at the HAA AGM. (as of Jan 2013)

Archers will be expected to share travel where possible. Payment will only be made on writen request stating home town. Archers will not be paid automatically and all claims should be sent to the HAA treasurer no later than 8 weeks after the relevant event.

Please use the form provided. Expense Claim Form