This policy has been designed to provide all qualifying archers with clear guidelines as to the procedures used for selection of Hertfordshire Archery Association County teams. It is the goal of the HAA to select the best archers available to represent the County based on the information made available to the selection panel at the time, while ensuring that the process is both transparent and fair.
We hope to answer all questions that archers may have about the process in the following pages but anything that is not covered please contact a member of the selection panel, listed on the contacts page.
For the purposes of this policy, when reference is made to contact with Junior Archers this will be with their appropriate parent of guardian. No junior archer will be awarded a team place without relevant parental consent.
Club Records Officer are not responsible for submitting archers scores, though they may do so, but rather, it is down to the individual to send their own data or ensure their data has been sent.
All archers (Any discipline) that wishes to be considered for the County Team, need to submit ALL scores for ALL rounds.
Note that scores may now be submitted using the online form.
These scores may be assessed by the panel from time to time as circumstances dictate. However, please be aware that scores in external competitions will carry more weight than scores at your club shoots.
All Rounds will be accepted. Please send in all scores.
In the event of insufficient scores being submitted, the selection panel will use their discretion in choosing archers. The panel may also consult with members of the Hertfordshire Group of Archery Coaches (HGAC) where necessary.
Deadlines for the selection panel to consider if appropriate for each tournament are as follows:
- Scores Deadline : 6 weeks prior
- Invite to shoot : 5 weeks prior
- Reply by: 3 weeks prior
Actual dates will be announced as and when tournament dates are confirmed.
Archers Responsibilities
Are to submit their scores on the Score Submission Form which can be found on either here or via the image of a target on the homepage.
All junior scores are required to be submitted by the parents or guardian.
By completing the score submission form, you are asked to confirm your details are correct and that you wish your scores be considered for the county team whether the matches are postal or in person.
It is anticipated that details of archers selected for matches will be posted on the County website. Where a name is listed followed by a “P” this denotes that the panel are awaiting confirmation that the archer is available “R” denotes the archer as a non-shooting reserve. C denotes that the archer has confirmed their availability for that particular match.
Selection Panel
The Selection Panel will be made up of 4 people:
- The County Selection Officers (x2) are nominated and agreed by the HAA Committee
- The HAA Chairman
- HGAC Coach Liaison
In the event of any split selection decision the Chairman will have the casting vote.
Complaints Process
Any archer who feels that they should have been selected for a specific County match and wishes to find out why they haven’t should in the first instance write to the Chairman of the Selection panel. Please state your details, the match you feel you should have been selected for, and the reasons you feel you should have been selected.
Please remember that even if you think you are a better archer than someone else, selection is based on the information the selectors are given.
In the first instance e-mail your complaint to secretary@hertsarchery.org.uk with “F.A.O. The Chairman of Selectors” in the subject line.
We will endeavour to send an acknowledgement within the week but this may not always be possible. If no answer is received please check the e-mail address and resend.
On receipt of your complaint, the Chairman will request information from the Selection panel where appropriate and respond as soon as possible. Please note that it may take several weeks to provide a complete answer.
If you are still unhappy with the answer provided you may submit your complaint to the County Committee via your Club Representative where it will be added to the agenda for the next available meeting.
Expenses for Archers on County Selection
Part payment of travel expenses will be considered for archers receiving county selection to closed county events only. Currently these are, Middlesex versus Herts Indoor match, Tri-Counties, SCAS Senior Inter-Counties Team and the SCAS Inter-Counties Junior Team events.
All distances will be determined using the AA website route planner from town to town. Expenses are paid at 10 pence per mile.
Archers will be expected to share travel where possible. Payment will only be made on written request stating home town. Archers will not be paid automatically and all claims should be sent to the HAA treasurer no later than 8 weeks after the relevant event.
Please use the form provided. Expense Claim Form